Executive Assistant, Finance

Job Summary

Reporting to the Head, Administration & Finance, the Executive Assistant, Finance will work closely with various divisions to ensure proper internal control of workflow processes

Duties & Responsibilities

  • Accounts Receivable (AR) functions for FAS and SPL.
  • Assist in matching of vendor invoices to PR, PO, Quotations, Delivery Orders etc.
  • Manage teams, referees, other monthly claims for GIRO payments including maintaining biodata files of claimants and recording of GIRO claims in EPE software, ensuring GIRO claims are paid by end of the month and recording GIRO Allowance Summary into the system.
  • Manage daily collections.
  • Mail out signed receipts and invoices.
  • Maintain Finance outgoing Mailing List.
  • Monitor invoice due dates and collection.
  • Maintain and update Clubs’ Levies based on match fixtures.
  • Monitor submission of Clubs’ Gate Collection Reports to SPL.
  • Maintain and update records and monitor collection of Disciplinary Fines (FAS and SPL).
  • Manage records of donors, donations received and supporting documents.
  • Conduct Inventory and Fixed Assets Sightings twice a year and compile write-off and disposal list.
  • Assist in preparation of FAS Annual Audit.
  • Match duty for FAS and SPL matches.
  • Any other duties assigned.


  • Diploma / LCCI / Higher NITEC in Accounting
  • Relevant working experience in Partial/Full sets of accounts
  • Experience in handling high volume of transactions
  • Knowledge of Sage 300 ERP (ACCPAC) preferred
  • Meticulous, fast learner, good working attitude and able to work independently with minimum supervision



Closing Date: 8 November 2019